Dot log book retention period

Log book page retention discussion in trucking industry. Drivers must perform a daily vehicle inspection report dvir of certain required parts. How should a change of duty status for a short period of time be. Records management us department of transportation. It covers 11 elements, from who must carry a log book to what information it must contain to how the timekeeping grids should look. In lieu of a log book, a motor carrier may keep track of a drivers hours using. It does not start with completion of the contract work. Driver logs and supporting documents must be retained for six. Records retention schedule slr 105 form slr 105c must accompany this form.

Drug and alcohol recordkeeping fmcsr requirements jj keller. Record retention fta federal transit administration. Your complete guide to understanding the fmcsas 34hour. The company may request a ruling from the secretary of the dot regarding the required retention of any document. Department of transportations log book requirements are contained in part 395. Dot s enterprise records management program mission is to provide a onestop shop for stakeholders in governing the legal and administrative services associated with agency records, while adhering to all federal requirements for records management to eliminate existing litigation vulnerabilities. The 34hour restart rule in its current form does not have either of these two requirements. According to those provisions, the 34hour period must contain two periods between 1 a. Part 395 federal motor carrier safety administration. A driver may also sign the record of duty status upon going off duty if heshe expects to remain off duty until the end of the 24hour period. The two restart provisions that are currently suspended are not included in this set.

If maintaining records for different periods of time is problematic, keeping records for a minimum of three years beyond the expiration or cancellation of the license or agreement, and three years beyond the disposition of the equipment, is generally a safe rule of thumb since this is the longest record retention requirement by the dot. The following table summarizes the recordkeeping requirements of the federal motor carrier safety regulations under 49 cfr parts 40, 382, 383, 387, and 390399. They ensure drivers arent driving without proper rest breaks. However, to ensure that documents are not destroyed prior to the mandatory record retention period, consulting with an attorney is essential before destroying any sensitive documents.

This set of logbook examples help explain the various provisions of the hoursofservice rules. This article is an introduction to fmcsa record retention for new. If you get rid of your records too early, you could face hefty fines if theres an audit or investigation. Drivers are required to take a daily minimum period of rest, and are allowed longer. Whatever tv time period is that you might be subject to an irs audit. The international fuel tax agreement ifta and international registration plan. We faced the issue in multiple tenants for a few days where we could not set the value greater than 90 which is why we are seeking confirmation. Enforcement of the hos is generally handled by dot officers of each state. Would your driver qualification files stand up to an fmcsa audit.

If operating under the international registration plan and international fuel. The old rule also only allowed one 34hour restart every 168 hours. Hours of service hos regulations are issued by the federal motor carrier safety. Retain proof of insurance covering the period when the accident happened. Dot record retention requirements the following record retention requirements are set forth in 49 cfr and include the current copy or document plus for the period of time identified below. This record retention requirement of three years begins to run after the final audit and final payment is made and all other issues are resolved. Unable to set audit log retention period more than 90 days.

Remember all dot drug and alcohol test dat records must be. An overview of dot recordkeeping requirements foley. Its helpful to think about records retention in the context of two things. I am aware that we can set the audit log retention period greater than 90 days.